This Constitution of the Outdoor Club at De Anza College is at the ICC webpage with listing for clubs.
Club Constitution of the Outdoor Club
ARTICLE I NAME OF CLUB
The name of this club shall be the Outdoor Club of De Anza College.
ARTICLE II PURPOSE OF CLUB
To promote an awareness and appreciation of the outdoor environment, and to provide opportunities for participation in outdoor activities for the De Anza community.
ARTICLE III MEMBERSHIP
Section 1. Eligibility
Membership is open to all students, faculty, and staff of De Anza college.
Section 2. Qualifications
All members of the Outdoor Club shall abide by the laws and regulations of the Foothill De Anza College District, De Anza College, DASB, the ICC, the Outdoor Club, and any local authority where we are traveling. Removal from membership and dues are covered in our bylaws.
ARTICLE IV QUALIFICATION AND ELECTION OF OFFICERS
Section 1. Eligibility
All officers must be members of DASB. The president must have held an elected office with the club for a minimum of one full term prior to taking as President. If there is no one so qualified to hold the job of president, the executive board can vote to make an exception.
Section 2. Criteria
Officers are President, Vice-President, Secretary, Treasurer, Publicity Coordinator, Equipment Supervisor, and ICC Representative. The trip leader of any trip that lasts at least overnight shall be considered to be an officer during the trip. Club elections will be held no later than 6th week of Spring Quarter.
Section 3. Executive Board Membership
The Executive Board shall consist of the elected club officers and the advisor(s). Quorum is half of the current board members plus one. If there is more than one advisor, the advisors other than the one with seniority can attend meetings and vote, but a maximum of two will be counted in the formation of a quorum. The executive board formulates policy and programs of the Outdoor Club.
Section 4. Elections and Appointments
Elections of President, Vice-President, Treasurer, Secretary, Equipment Supervisor, Publicity Coordinator and ICC Representative are to be held at least two weeks before the end of winter and summer quarters, for the following two quarters. Officers shall be elected by majority of the members present at a business meeting. Notice of the election shall be given a minimum of two weeks in advance by vote at an executive board meeting, flier, and by message on the phone machine. Deadline for announcing candidacy shall be one week from that date—at a business meeting or to the senior advisor. Election is to be held by secret ballot, and will be administered by a club member not up for election. Participation of a non-club member will render the election null and void, and it must be held again at a later date, or later during that meeting if the mistake is noticed immediately. The club executive board must approve any temporary officer replacements prior to election. If running unopposed, potential officers can assume the title and duties of that office, but can’t vote until elected. Current officers can cover the duties of a vacant office, upon the vote of the executive board, but do not get an extra vote.
Section 5. Resignation
An officer resigning must if possible give the club at least two weeks notice. An election must then be held as soon as possible to replace that officer, as outlined in Article IV section 5. Failure to give notice may result in suspension of membership in the club.
Section 6. Impeachment Procedure, Probation and Removal from Office
An officer who does not carry out his / her appointed tasks shall be approached by at least one advisor and also the president of the club (or the vice-president, in the case of the president) to be notified of his/her probationary status and impeachment. If the situation does not improve within 2 weeks, a vote of confidence may take place at an Executive Board Meeting. A 2/3 vote of the Executive Board members present at the meeting may remove an impeached officer from office.
ARTICLE V DUTIES OF THE OFFICERS
Section 1. President
A. Preside over all Executive Board meetings.
B. Call special meetings.
C. Carry out the provisions of the constitution.
D. Appoint committees and chairpersons, subject to Executive Board approval.
E. Supervise the work of other officers, trip leaders and committees
F. Return phone calls to the club answering machine.
Section 2. Vice President
A. Assume the duties of the president in the absence of the president.
B. Perform any duties delegated by the president to the vice-president.
C. Be responsible for maintenance of membership records on a computer.
D. Coordinate Club Day table including recruiting two volunteers per time slot.
Section 3. Treasurer
A. Handle funds and finances for club.
B. Oversee financial records kept on Student Accounts computer.
C. Make most deposits to Student Accounts.
D. Pay bills and release funds as voted by the Executive Board.
E. Make financial reports when called upon to do so.
F. Assume the duties of the president in the absence of the president and vice-president.
Section 4. Secretary
A. Keep accurate minutes of all meetings.
B. Act as a correspondence clerk.
C. Print and distribute agenda for meetings when deemed necessary.
Section 5. Publicity Coordinator
A. Manage all trip and event publicity, subject to Executive Board approval.
B. Act as manager and editor of the club newsletter.
Section 6. Equipment Supervisor
A. Supervise all Rental Center transactions.
B. Maintain and inventory all items in the Rental Center
C. Report as necessary to club about amount, condition of repair, and use of Rental Center items.
Section 7. ICC Representative
A. Attend all ICC meetings.
B. Report the results of ICC meetings to the club, as necessary.
C. Represent the club in all Interclub committees, functions, and other events.
D. Act as ambassador for the club in everything described in Article V Section 7 parts A, B, C, and as directed by the President and the Executive Board.
Section 8. Senior Advisor
A. Serve as official representative of the college.
B. Be present at all official club/ organizational meetings and activities (business and social).
C. Handle other responsibilities as listed in the ICC codes or advisor’s handbook.
D. Maintain outgoing message and use of the club telephone answering machine.
E. Be responsible for postings to the club on-campus display.
Section 9. All members of the Executive Board
A. Be familiar with the ICC Code, ICC financial code, ICC concessions code, and club financial process
B. Act as role models in all club activities, including using environmentally sound practices, and “leave no trace” camping ethics
C. Work to make all club events beginner friendly
ARTICLE VI BYLAWS
Section 1 Purpose
The Bylaws of the Outdoor Club shall be for the purpose of administering all aspects of the Outdoor Club that are not significant enough to warrant placement in the Constitution.
Section 2 Alterations
Any proposed addition or alteration to the Bylaws of the Outdoor Club requires a 2/3 majority vote of the executive board.
ARTICLE VII EXECUTIVE BOARD
Section 1. Meetings
The Executive Council shall meet as often as the President or advisor decides. Meetings can also be called by a 2/3 majority of Executive Board members.
Section 2. Duties of the Executive Council
A. To formulate planning, spending and policy of the club
B. In the event of officer vacancies, to choose acting officers
ARTICLE VIII. TRIP LEADERSHIP
Section 1. Qualifications
Trip leader is a volunteer position, subject to confirmation of the Executive Board. The leader of any trip that lasts at least overnight must have assisted in the planning and leadership of at least two (2) other similar trips organized by the Outdoor Club. This person must also meet any and all conditions necessary for the status of an Outdoor Club Officer.
Section 2. Miscellaneous
All other duties, regulations, and conditions shall be specified in the Outdoor Club Bylaws.
ARTICLE IX. RATIFICATION AND AMENDMENTS
Section 1. Procedure
To ratify or amend The Constitution of the Outdoor Club, notice of the meeting for approval shall be given a minimum of two (2) weeks in advance by public announcement at a club executive board meeting, by flier, and by message on the phone machine. A 2/3 majority of the club executive board must approve changes. The Constitution will then be submitted to the ICC for ratification, and will take effect immediately upon ratification.
Section 2. Archiving
All versions of the Constitution of the Outdoor Club shall be kept in perpetuity by the Outdoor Club. Responsibility for the job falls to the Senior Advisor, Secretary and President of the club.
Section 3. Dating
The approval date of this Constitution of the Outdoor Club revision of winter quarter, 1999, shall be listed as the date of ratification, acknowledging that this is the fourth version of the constitution. The date of ratification shall always remain in place in this document, and any subsequent changes will be appended on as listing the date of approval of the amendments by the ICC.
Section 4. Ratification
This constitution replaces all previous constitutions, but does not replace current bylaws, and takes effect immediately upon ratification of the ICC.
(This version of the constitution was read and discussed at executive board meetings on Feb 22, March 1, and March 8, 1999 and voted unanimously).
Below, a photo of a typical club trip participant who can’t join the club because s/he can’t be a De Anza College student.
another version of the Outdoor Club constitution:
Constitution of the Outdoor Club
The name of the club shall be the Outdoor Club of De Anza College.
To promote an awareness and appreciation of the outdoor environment, and to provide opportunities for participation in outdoor activities for the De Anza community.
Section 1 Eligibility
Membership is open to all students, faculty, and staff of De Anza College.
Section 2 Qualifications
All members of the Outdoor Club shall abide by the laws and regulations of the Foothill De
Anza College District, De Anza College, DASB, the ICC, the Outdoor Club, and any local
authority where we are traveling. Amount of dues will be voted by the Executive Board.
Removal from membership and dues are covered in our bylaws. Any DASB card holder who
carries a minimum of 1/2 unit is eligible to join this club. Members cannot be on academic or
social probation.
Section 1 Eligibility
All officers must be members of DASB. The President must have held an elected office with the club for a minimum of one full term prior to taking office as President.
If there is no one so qualified to hold the job of President, the executive board can vote to make an exception.
Section 2 Criteria
Officers are President, Vice-President, Secretary, Treasurer, Publicity Coordinator, Equipment
Supervisor, and ICC Representative.
The trip leader of any trip that lasts at least overnight shall be considered to be an officer during the trip.
Section 3 Executive Board Membership
The Executive Board shall consist of the elected club officers and the advisor(s). There must be
a quorum (a quorum is 50 percent plus 1 of the current board members) present in order to do any business. If there is more than one advisor, the advisors other than the one with seniority can attend meetings and vote, but a maximum of two will be counted in the formation of a quorum. The executive board formulates policy and programs of the Outdoor Club.
Section 4 Elections and Appointments
Elections of President, Vice-President, Treasurer, Secretary, Equipment Supervisor, Publicity
Coordinator and ICC representative are to be held at least two weeks before the end of
winter and summer quarters, for the following two quarters. Officers shall be elected by majority of the members present at a business meeting. The election will be done by secret ballot by club members who have attended at least two meetings. Notice of the election shall be given a minimum of two weeks in advance by vote at an executive board meeting, and flier or website notice. Deadline for announcing candidacy shall be one week from that date – at a business meeting or to the senior advisor. Election is to be held by secret ballot, and will be administered by a club member not up for election. Participation of a non-club member will render the
election null and void, and it must be held again at a later date, or later during that meeting if the
mistake is noticed immediately. The club executive board must approve any temporary officer replacements prior to election. If running unopposed, potential officers can assume the title and duties of that office, but can’t vote until elected. Current officers can cover the duties of a vacant office, upon the vote of the executive board, but do not get an extra vote.
Section 5 Resignation
An officer resigning must if possible give the club at least two weeks notice. An election must then be held as soon as possible to replace that officer, as outlined in Article IV section 5. Failure to give notice may result in suspension of membership in the club.
Section 6 Impeachment Procedure; Probation and Removal from Office
An officer who does not carry out his/her appointed tasks shall be approached by at least one advisor and also the president of the club (or the vice-president, in the case of the president) to be notified of his/her probationary status and impeachment. If the situation does not improve within 2 weeks, a Vote of Confidence may take place at a Executive Board Meeting. A 2/3 vote of the Executive Board members present at the meeting may remove an impeached officer from office.
Section 1. President
Section 1. President
A. Preside over all Executive Board meetings
B. Call special meetings
C. Carry out provisions of the constitution
D. Appoint committees and chairpersons, subject to Executive Board approval
E. Supervise the work of other officers, trip leaders and committees
F. Return phone calls to the club phone line
G. Promptly and fully attend all meetings of the Executive Board
H. Act as assistant Equipment Supervisor for all rentals
I. Check personal email at least each morning and afternoon/evening
J. Be familiar with the ICC code, ICC financial code, ICC concessions code, and club financial
process
K. Act as a role model in all club activities, including using environmentally sound practices,
and Leave no trace camping ethics
L. Work to make all club events beginner friendly
Section 2. Vice-President
A. Assume the duties of the president in the absence of the president
B. Perform any duties delegated by the president to the vice-president
C. Coordinate Club Day table including recruiting two volunteers per time slot
D. Coordinate Welcome Week table including recruiting two volunteers per time slot
E. Coordinate promotional table including recruiting two volunteers per time slot
F. Promptly and fully attend all meetings of the Executive Board
G. Check personal email at least each morning and afternoon/evening
H. Be familiar with the ICC code, ICC financial code, ICC concessions code, and club financial
process
I. Act as a role model in all club activities, including using environmentally sound practices, and
Leave no trace camping ethics
J. Work to make all club events beginner friendly
Section 3 Treasurer
A. Handle funds and finances for the club
B. Oversee financial records kept on Student Accounts computer
C. Make most deposits to Student Accounts
D. Pay bills and release funds as voted by the Executive Board
E. Make financial reports at least once a month at meetings or when called upon to do so
F. Assume the duties of the president in the absence of the president and vice-president
G. Promptly and fully attend all meetings of the Executive Board
H. Check personal email at least each morning and afternoon/evening
I. Be familiar with the ICC code, ICC financial code, ICC concessions code, and club financial
process
J. Act as a role model in all club activities, including using environmentally sound practices, and
Leave no trace camping ethics
K. Work to make all club events beginner friendly
Section 4 Secretary
A. Keep accurate records of all meetings
B. Act as correspondence clerk by email or public mail, with prior approval of all
correspondence by the Executive Board or the Advisor.
C. Print and distribute agendas for meetings when deemed necessary
D. Keep email list updated with new addresses each week.
E. Keep a spread sheet of membership updated weekly.
F. Promptly and fully attend all meetings of the Executive Board
G. Check personal email at least each morning and afternoon/evening.
H. Be familiar with the ICC code, ICC financial code, ICC concessions code, and club financial
process
I. Act as a role model in all club activities, including using environmentally sound practices, and
Leave no trace camping ethics
J. Work to make all club events beginner friendly
Section 5 Publicity Coordinator
A. Manage all trip and event publicity, subject to Executive Board approval
B. Go to meetings of at least six other clubs each quarter to promote the club.
C. Promptly and fully attend all meetings of the Executive Board
D. Check personal email at least each morning and afternoon/evening
E. Be familiar with the ICC code, ICC financial code, ICC concessions code, and club financial
process
F. Act as a role model in all club activities, including using environmentally sound practices, and
Leave no trace camping ethics
G. Work to make all club events beginner friendly
Section 6 Equipment Supervisor
A. Supervise all Rental Center transactions
B. Maintain and inventory all items in the Rental Center twice yearly.
C. Report as necessary to club about amount, condition of repair, and use of Rental Center
items
D. Promptly and fully attend all meetings of the Executive Board
E. Check personal email at least each morning and afternoon/evening
F. Be familiar with the ICC code, ICC financial code, ICC concessions code, and club financial
process
G. Act as a role model in all club activities, including using environmentally sound practices,
Leave no trace camping ethics
H. Work to make all club events beginner friendly
Section 7 InterClub Council (ICC) representative
A. Will be on time to attend each scheduled ICC meeting and will attend at least the minimum
time required by the ICC, but preferably the entire meeting. Will arrange in advance for a
replacement.
B. Report the results of ICC meetings at club meetings. Report about any urgent issues to the
Advisor and President immediately after an ICC meeting.
C. Promptly and fully attend all meetings of the Executive Board. Report to the Executive Board
at each meeting.
D. Check personal email at least each morning and afternoon/evening
E. Be familiar with the ICC code, ICC financial code, ICC concessions code, and club financial
process
F. Act as a role model in all club activities, including using environmentally sound practices, and
Leave no trace camping ethics
G. Work to make all club events beginner friendly
Section 8 Senior Advisor and other advisors
A. Serve as official representative of the college
B. Work closely with the club to insure a cooperative relationship between the advisor, and the
club membership.
C. Assist each officer of the organization understand their duties.
D. Give particular attention to the financial activities of the group in order to prevent the
incurring of organizational debts for succeeding members to pay.
E. Assist students to understand and apply democratic principles within their own organizations,
and in working with others
F. Be present for all official club/organization meetings and activities (business and social)
G. advise students of the policies and procedures which they must follow as a club/organization.
H. Be familiar with the ICC Code, ICC Financial Code, ICC Concessions Code, and club
financial process.
I. Insure that all reasonable steps are taken to insure the safety and welfare of club members.
J. Insure that appropriate college policies are upheld.
K. To sign all club/organization requisitions for the club/organizations, and to make sure that 1)
their student treasurer or (co)president signs it and 2) that the expenditure is correct within all
existing policies.
L. Be responsible for postings to the club on-campus display in the P.E. quad
M. Act as a role model in all club activities, including using environmentally sound practices,
and Leave no trace camping ethics
N. Work to make all club events beginner friendly
Section 1 Purpose
The Bylaws of the Outdoor Club shall be for the purpose of administering all aspects of the
Outdoor Club that are not significant enough to warrant placement in the Constitution.
Section 2 Alterations
Any proposed addition or alteration to the Bylaws of the Outdoor Club requires a 2/3 majority
vote of the executive board.
Section 1 Meetings
The Executive Board shall meet as often as the President or advisor decides. Meetings can also be called by a 2/3 majority of Executive Board members.
Section 2 Duties of the Executive Board
A. To formulate planning, spending and policy of the club
B. In the event of officer vacancies, to choose acting officers
Section 1 Qualifications
Trip leader is a volunteer position, subject to confirmation of the Executive Board. The Leader of any trip that lasts at least overnight must have assisted in the planning and leadership of at least two (2) other similar trips organized by the Outdoor Club. This person must also meet any and all conditions necessary for the status of an Outdoor Club Officer.
Section 2 Miscellaneous
All other duties, regulations, and conditions shall be specified in the Outdoor Club Bylaws.
Section 1 Procedure
To ratify or amend The Constitution of the Outdoor Club, notice of the meeting for approval shall be given a minimum of two (2) weeks in advance by public announcement at a club executive board meeting, by flier, and by message on the phone machine. A 2/3 majority of the
club executive board must approve changes. The Constitution will then be submitted to the ICC for ratification, and will take effect immediately upon ratification.
Section 2
All versions of the Constitution of the Outdoor Club shall be kept in perpetuity by the Outdoor Club. Responsibility for the job falls to the Senior Advisor, Secretary and President of the club.
Section 3 Dating
The approval date of this Constitution of the Outdoor Club revision of winter quarter, 2004, shall be listed as the date of ratification, acknowledging that this is the fifth version of the
constitution. The date of ratification shall always remain in place in this document, and any subsequent changes will be appended on as listing the date of approval of the amendments by the ICC.
Section 4 Ratification
This constitution replaces all previous constitutions, but does not replace current bylaws, and
takes effect immediately upon ratification of the ICC.
This club accepts full financial responsibility for all activities that bear its name as official
sponsor, and will adhere to college regulations. All publicity for an event must bear the name of
the sponsoring club.
Any club officer, club member does not have the right to incur any debt or become involved in
any business under the title or by implying the title of a club in any way unless given full
authority to do so by the club. Any club officer, club member does not have the right to make
and post flyers or do any other promotion without prior approval by the Executive Board or
advisor.
_______________________________
(This version of the constitution has changes required by the Inter-Club Council and was voted by the club officers unanimously in winter quarter, 2004.)
If you are a club member and you want to run a trip click on: Club Trip Leader Job Description
For other club info click on: Outdoor Club Basic Info